Parent and Student Notification Requirement

Please note that surveys will not be shipped to your school until the required parent and student notification have been met and verified online. For more information see the Parent and Student Notification factsheet

Administration Materials 2018 HYS

New Classrooms Instructional Video:

Show this short Instructional Video to students before they take the survey (about 3 minutes):

• Download the Video (mp4)
• Or use the private YouTube Video

Survey Coordinator Instruction Packet

Click here to access the materials that will be included in your Survey Coordinator Instruction packet (to be mailed September 2018).

Survey Coordinator Packet

Parent and Student Information Letter

• English/Spanish (PDF)
• Amharic (PDF)
• Arabic (PDF)
• Cambodian/Khmer (PDF)
• Chinese (PDF)
• Chuukeese (PDF)
• Korean (PDF)
• Marshallese (PDF)
• Punjabi (PDF)
• Russian (PDF)
• Samoan (PDF)
• Somali (PDF)
• Tagalog (PDF)
• Tongan (PDF)
• Ukrainian (PDF)
• Vietnamese (PDF)

Other language translations of the Parent and Student Information Letter must be approved by the Washington State Institutional Review Board. If you are considering doing a translation, please contact Susan Richardson at SurveyAdmin@AskHYS.net.

Sample Language for Notifying Parents:

• Web posting language (DOC)
• Parent notification email language (DOC)
• Parent notification robocall language (DOC)

Other Administration Documents

• Keys to Success (PDF)
• Survey Coordinator Checklist (PDF)
• Survey Coordinator Guidelines (PDF)
• Administration Instructions (PDF)
• School Office Information and Opt Out List (PDF)
• Institutional Review Board (IRB) Requirements (PDF)
• Resource List English/Spanish (PDF)